预订

Reservation Process

步骤1: Submit a fully completed 校园 Recreation Reservation Request Form to the Office of 校园 Recreation. Requests for reservations for philanthropy events and large events need to be submitted at least 60 days in advance and any other events at least 30 days in advance. If supplies (tables, 椅子, 垃圾手提袋, and stage pieces) are needed those will need to be ordered at least 14 days in advance.

步骤2: The reservation request will be reviewed by the Office of 校园 Recreation and approved or denied based on the facility availability, type of event requested, and capacity of the facility requested. Once approved or denied, a notification will be sent via email.

步骤3: Upon approval of space, a meeting with the reservations staff may need to be set up to discuss the details of your event. Completed forms such as the Special Event Intake Form, a Certificate of Insurance ($1 million minimum) from your insurance carrier, and any other forms that pertain to your event specifically will need to be brought to the meeting. Fees will also be discussed at the meeting if needed.

步骤4: Following the meeting with the reservations staff, attending the Special Event Committee (PDF) and presenting your event is required. 在这次会议上, the event representative will have a chance to communicate with all individuals to better discuss the event and communicate regarding risk management, university liability, 还有其他因素. Meeting attendees include representatives from the following areas: 校园 Recreation, 预订, Associate Vice 总统, 风险管理, 索迪斯, 校园生活, HMSU, 图书馆, 公共安全, 设施 Management, 理由, Environmental 安全, 和其他人.

步骤5: Once all of the steps are completed and payment is received the reservation request is confirmed. If the organization wishes to cancel they need to communicate with the reservation staff at least 7 business days in advance.